16th Annual Conference
BioCycle REFOR16

Renewable Energy From Organics Recycling

Oct. 17, 18, 19, 20, 2016
Orlando, Florida
Caribe Royale Hotel
Official
Conference Of
The American
Biogas Council
Anaerobic Digestion • Composting • Biogas Markets • Food Waste • Manure • Distributed Energy

Exhibitor FAQs

Updated 8.30

Download PDF of Exhbitor FAQs


Questions?
Teri Sorg-McManamon 610-967-4135 ext. 33

Exhibit Setup and Registration

Monday, October 17, 2016
3:00 PM – 8:00 PM

All exhibits must be
completely set up by 8:00 PM
on Monday, October 17, 2016

 

Exhibit Hall Schedule

Tuesday, October 18, 2016
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break
  6:00 PM   Exhibit Ballroom closes

Wednesday, October 19, 2016
  7:30 – 8:30 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:00 PM   Refreshment break
  4:15PM   Tear down

Exhibit Ballroom open all day during Conference sessions on Tuesday and Wednesday, October 18 and 19.
Continental breakfast, Buffet lunch and Coffee breaks held in Exhibit Ballroom

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 22

 

Exhibit Shipping & Booth Materials

Use the GES Exhibit Service Manual at http://bit.ly/bcreforges
Here you can select your shipping, audio-visual needs and other booth-related materials.


Conference Venue
Caribe Royale Hotel
8101 World Center Drive
Orlando FL 32821
Reservations: 407-238-8000 or 888-258-7501

BIOCYCLE REFOR16 Conference
will be held at the Caribe Royale Hotel where exhibits will be located in the hotel ballroom.


Hotel Room Reservations


Exhibit Registration Includes
Exhibit registration fee of $1695 includes:
 • One 10' (wide) x 7' (deep) booth space (located in carpeted ballroom)

booth dimensions
• Free WiFi access in conference area
• 8' Back Drape and 3, 3' Side Drape
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two  Conference registrations (includes attendance of sessions, lunches, breakfasts)
• Note: 5 AMP, 120 volt electricity is $115


Material Handling
— this is NOT an equipment show. Preferred materials are pop-up banners, free-standing floor displays, literature, video monitors.

If you plan to display light equipment, adherance to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• There is a pallet jack, NO forklift. Removal of contents is responsibility of exhibitor.
• There is limited space for crate storage
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving and storage fees.
• Electricity limited to one 5 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.


Audiovisual Services
See details in the Exhibit Manual


Cancellation Policy
$1,695.00 Refund If Cancelled By August 1, 201
$1,271.25 Refund If Cancelled By August 19, 2016
$0.00 Refund If Cancelled By August 20, 2016


Parking
Parking at the Caribe Royale Hotel is complimentary


Airport Transportation
Taxis or shuttle service from Orlando International Airport.
Taxi approximately $50 to $55 one way.
Recommended shuttle provider is Town & Country Transportation.
The current on site Airport shuttle service charge is $20.00 per person each way. Round trip cost per adult is $38.00 and $24.00 per child (ages 3 to 9) when booked in advance. Advance reservations can be made through Town & Country Transportation at 407-828-3035.


Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and Caribe Royale Hotel and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither BioCycle nor the Caribe Royale Hotel maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.


Terms And Conditions
By registering to exhibit, your company/organization is agreeing to follow the Terms and Conditions set forth by The JG Press, Inc. (dba BioCycle). The BIOCYCLE REFOR16 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — please refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 33 to provide a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.
Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.
It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be incurred by BioCycle.