Anaerobic Digestion • Biogas • Composting • Food Waste • Manure • Renewable Natural Gas
18th Annual Conference
BioCycle REFOR17

Renewable Energy From Organics Recycling

Oct. 15, 16, 17, 18, 2018
Raleigh, North Carolina
Raleigh Marriott Crabtree Valley
Conference Of
The American
Biogas Council

Exhibitor FAQs
Updated 7.26

Exhibit Set Up and Registration

Monday, October 15, 2018
2:00 PM – 7:00 PM

All exhibits must be
completely set up by 7:00 PM
on Monday, Oct. 15, 2018


Exhibit Hall Schedule

Tuesday Oct. 16, 2018
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break
  6:00 – 9:00 PM   Biogas Industry
Awards Dinner

Wednesday, Oct. 17, 2018
  7:30 – 8:30 AM   Continental breakfast
  9:45 – 10:30 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:00 PM   Refreshment break
  4:15PM   Tear down

Exhibit Ballroom open all day during Conference sessions on
Tuesday & Wednesday,
October 16 & 17.
Continental breakfast, Buffet lunch and Coffee breaks, held in
Exhibit Ballroom

Download PDF of FAQs

Teri Sorg-McManamon 610-967-4135 ext. 33

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 22

Conference Venue
Raleigh Marriott Crabtree Valley
4500 Marriott Drive
Raleigh, NC 27612
(919) 781-7000
BIOCYCLE REFOR18 will be held at the Raleigh Marriott Crabtree Valley. Exhibits will be located in the Glenwood Ballroom.

Exhibit Package Includes
• One 10' (wide) x 7' (deep) booth space (located in carpeted ballroom)

booth dimensions
• Free WiFi access in conference area
• White 8' High Back Drape and 3' Draped Side Rails
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two Conference registrations (includes sessions, lunches, breakfasts)
A maximum of two companies/organizations permitted to share one exhibit space.
Exhibit fee: $1895 (Premium booth space: +$500)
Electricity (5 AMP, 120 volt) is additional fee of $115

This Is Not An Equipment Show
Preferred materials are pop up banners, freestanding floor displays, literature, video monitors.

If you plan to display light equipment, adherence to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving/storage fees.
• Electricity limited to one 5 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.

Exhibit Manual, Shipping & Return

Hollins Exposition Services is the official drayage, shipping and decorator for BIOCYCLE REFOR18.
An email directly from Hollins on Tuesday, July 31st will include the Exhibitor Manual link and unique username and password for each exhibiting company. Within the Exhibitor Manual you will find specific parameters for shipping and light equipment, conference schedule and important details for exhibitors.

If you don't have an email from Hollins by end of the day EST, Tuesday, July 31, please call Amanda Nelson at 336-265-3434.

Airport Transportation And Parking
• Complimentary Shuttle to/from hotel (7AM-10PM) or taxi or ride-share service
• Complimentary Parking at hotel

Hotel Room Reservations
Special BioCycle Conference Discounted Room Rates
Standard Guestroom:
$149 + tax/night
Room block released Sept. 24, 2018
Reserve Online/Call (919) 781-7000

Audiovisual Services
To order televisions, large monitors, etc: Download order form and submit to Arie Bobbit, Marriott Raleigh Crabtree Hotel
For questions regarding televisions, large monitors, etc.: Kelvin Jones, ON SITE Audio Visual, or call (919) 781-7000 ext. 6012

Cancellation Policy
Refund: $1,895.00 If Cancelled By July 31, 2018
Refund: $1,421.25 If Cancelled By August 15, 2018
Refund: $0.00 If Cancelled After August 15, 2018

Terms And Conditions
By registering to exhibit, your company/organization agrees to follow the Terms and Conditions set forth by The JG Press, Inc. (dba BioCycle). The BIOCYCLE REFOR18 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 33 with a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.

Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.

It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be the responsibility of The JG Press, Inc.

Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and Raleigh Marriott Crabtree Valley and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither The JG Press, Inc. nor the Raleigh Marriott Crabtree Valley maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Send Certificate Of Insurance to Teri Sorg-McManamon