Anaerobic Digestion • Biogas • Composting • Food Waste • Manure • Renewable Natural Gas
19th Annual Conference
BioCycle REFOR17


October 28, 29, 30, 31, 2019
Madison, Wisconsin
Madison Marriott West

Exhibitor FAQs

Updated 5.21

Exhibit Set Up and Registration

Monday, October 28
2:00 PM – 7:00 PM

All exhibits must be
completely set up by
7:00 PM on Monday, October 28

Exhibit Hall Schedule

Tuesday, Oct. 29, 2019
  7:30 – 9:00 AM   Continental breakfast
  10:15 – 11:00 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:15 PM   Refreshment break
  6:30 – 9:30 PM   Biogas Industry Awards Dinner

Wednesday, Oct. 30, 2019
  7:30 – 8:30 AM   Continental breakfast
  9:45 – 10:30 AM   Coffee break
  12:15 – 1:45 PM   Buffet lunch
  3:30 – 4:00 PM   Refreshment break
  4:15PM   Tear down

Exhibit Ballroom open all day during Conference sessions on
Tuesday & Wednesday,
October 29 & 30.

Continental breakfast, Buffet lunch and Coffee breaks
held in Exhibit Ballroom

Download PDF of FAQs with Madison Marriott West Exhibit Services Info/Form

Teri Sorg-McManamon 610-967-4135 ext. 133

Assistance with online registration
Rill Ann Miller 610-967-4135 ext. 122

Conference Venue
Madison Marriott West
1313 John Q Hammons Drive
Middleton, Wisconsin 53562
(608) 831-2000
BioCycle REFOR19 will be held at the Madison Marriott West where exhibits will be located in the hotel ballroom.

Madison Marriott West Exhibitor Services
For details about exhibit shipping and receiving, audiovisual rental, etc., see pages 2-4 of FAQ document.

Exhibit Registration Package
A maximum of two companies/organizations
permitted to share one exhibit space.
Exhibit registration fee of $1895 includes:

• One 10' (wide) x 7' (deep) booth space (located in carpeted ballroom)

booth dimensions
• Free WiFi access in conference area
• 8' Back Drape and 2, 3' Side Drape
• 6' Skirted Table, 2 chairs and wastebasket
• (1) Booth Identification Sign
• Two Conference registrations (includes sessions, lunches, breakfasts)
A maximum of two companies/organizations permitted to share one exhibit space.
Exhibit fee: $1895 (Premium booth space: +$500)
Electricity: See page 2 of FAQ document

Exhibit elements (i.e., flags, banners, etc.) must be contained within maximum dimensions: 10' wide x 7' deep x 8' high

Exhibit Specifications
This Is A Tabletop Show

Preferred materials are pop-up banners, free-standing floor displays, literature, video monitors.
Please note: This is NOT an equipment show. I
f you plan to display light equipment, adherence to these parameters is required:
• Maximum weight for crate/content: 1,000 lbs.
• Crates should be no larger than 5' long x 3' deep x 4' wide.
• All shipments are subject to receiving/storage fees.
• Electricity limited to one 5 AMP, 120 volt outlet for use with computer, screen, exhibit lights.
• Equipment may not run, produce any noise or odor and is not permitted to hold water.

• Exhibit elements (i.e., flags, banners, etc.) must be contained within maximum dimensions: 10' wide x 7' deep x 8' high

Airport Transportation
• Complimentary hotel shuttle, weekdays, 6:30 AM - 10:00 PM
Call (608) 831-2000

• Taxi/rideshare

Hotel Room Reservations
BioCycle REFOR19 Conference Discounted Room Rate:
$135 + tax/night — single/double
Reserve Online/Call (608) 831-2000

Parking: Complimentary

Cancellation Policy
Refund: $1,895.00 If Cancelled By July 31, 2019
Refund: $1,421.25 If Cancelled By August 19, 2019
Refund: $0.00 If Cancelled After August 19, 2019

Terms And Conditions
By registering to exhibit, your company/organization agrees to follow the Terms and Conditions set forth by The JG Press, Inc. (dba BioCycle). The BioCycle REFOR19 Conference venue is a hotel ballroom wherein exhibit space is limited to pop-up and freestanding floor displays. Exhibitors wishing to display "light equipment" — refer to the Light Equipment Parameters above. Contact Teri Sorg-McManamon, 610.967.4135, ext. 133 with a detailed description including weight and dimensions of equipment to be displayed within allotted exhibit space.
Equipment or devices producing noise or odors are not permitted. If these requirements are not met, The JG Press, Inc. reserves the right to require modification of any exhibit.
It is the responsibility of the exhibiting company to pay for additional charges incurred. At no time should any miscellaneous expenses be the responsibility of The JG Press, Inc.

Certificate of Insurance
BioCycle Conference exhibitors assume responsibility and agree to indemnify and defend The JG Press, Inc. (dba BioCycle) and Madison Marriott West and their respective employees and agents against any claims or expenses arising out of the use of the exhibition premises. The Exhibitor understands that neither The JG Press, Inc. nor the Madison Marriott West maintain insurance covering the Exhibitor's property and it is the sole responsibility of the Exhibitor to obtain such insurance.
Send Certificate Of Insurance to Teri Sorg-McManamon